CUHK Graduate School

Announcements

- Nov 2023 -

Declaration of Intention to Submit Thesis

To: Research Postgraduate Students & Taught Doctoral Students who intend to graduate in 2024

For those who intend to graduate in 2024, your attention is drawn to the following information:

Important Dates

Step	Date	Action by Students
1	At least four months before submission of the first draft of the thesis	Complete and submit “Declaration Form on Intention to Submit Thesis/Portfolio” (TAS-1) to the Graduate School Office (GSO) to declare intention to submit a thesis.
2	By 31 May 2024	Submit the first draft of the thesis. Note: Students are reminded to double check the formatting of the thesis cover page and separate page. Samples are available on the GS Platform (Students).
3	By 31 August 2024	Submit the final version of the thesis once the final grade of the thesis is available on the GS Platform (Students). Note: Students who submit the final version of the thesis before 31 August 2024 would normally have the degree conferred within the same year.

Thesis Submission Procedures

Students who belong to the “New Procedures” (students whose External Examiner(s) nomination(s) was/were approved on 14 December 2020 or after) must submit their theses online, while students using the “Conventional Procedures” (students whose External Examiner(s) nomination(s) was/were approved on or before 13 December 2020) will submit hard/soft copies of their theses directly to the GSO. To check which procedure to adopt, please perform the following steps:

Login GS Platform (Students)
Select “Thesis Related Matters” > “Progress of Thesis/Portfolio Assessment”
Refer to the field “Should my thesis/portfolio be submitted via CUSIS?”

If the answer to that field is “Yes”, please follow the procedures set out in the New Procedures.

If the answer to that field is “No”, please follow the procedures set out in the Conventional Procedures.

Please be aware that thesis submission is NOT allowed in the following situations:

Students who are on leave; or
The External Examiner(s) has/have not accepted the invitation sent by the GSO.

Documents for Thesis Submission

All research postgraduate and taught doctoral students are required to submit the following documents:

Documents to be Submitted	New Procedures	Conventional Procedures
1. First draft of thesis/portfolio	√	√
2. An abstract of thesis/portfolio in both Chinese and English	√	√
3. Receipt of Examination Fee	√	√
4. Receipt of Publication Fee	√ (Doctoral students only)	√ (Doctoral students only)
5. 3-4* copies of thesis (for dispatch to Internal Examiners) via Graduate Division	√	√
6. “Approval Form for Submission of Thesis/Portfolio” (TAS-5) with endorsement from the Supervisor and Head of Graduate Division	√	√
7. “Thesis Submission Form” (TAS-4)	Not required	√
8. “Checklist for Submission of Thesis/Portfolio” (TAS-6A) and “Academic Honesty Declaration Statement”, which will be sent to you by email after the thesis submission to VeriGuide	Not required	√
9. “Academic Honesty Declaration Statement”, which will be sent to you by email after the thesis submission to VeriGuide	Not required	√
10. “Agreement Form for microfilming of thesis/ portfolio”	Not required	√ (Doctoral students only)
11. 1-2* copies of first draft of thesis/portfolio (for dispatch to External Examiner(s)) via GSO	Not required	√

*The number of copies required depends on the number of examiners in the Thesis Assessment Committee.

For more details, please refer to ”General Information for Thesis Preparation and Submission – A Guide for Research Postgraduate and Taught Doctoral Students”.

All thesis-related forms can be downloaded from the GS Platform (Students):

Go to “Thesis Related Matters”
Click “Procedures for Thesis Submission”
Choose either “New Procedures” or “Conventional Procedures”

For enquiries, please submit an enquiry form (click here) to us or contact your Graduate Division.

Thank you for your attention.

November 2023